Criminal Records Bureau

Who needs a CRB?
CLICK HERE for the ECB list of positions which need CRB disclosures.

For roles which fall into the ‘at discretion of club’s assessment of role’ category it is advisable to add a note explaining that the candidate will have unsupervised contact with children, this will help to avoid CRB checks being returned unprocessed.

How do I obtain a CRB form?
Call or email Jeni Rosier on 01245 254034 jeni.rosier.essex@ecb.co.uk and she will post one to you.

Self Declaration form
For those positions which the committee deem not to require a CRB disclosure it is advisable to ask the individual to complete a Self Declaration form which should be kept on file by the Club Welfare Officer.

There is no rule regarding expiry of this document, but as the CRB checks last for three years, ECCB advise that the self declaration form is also repeated at three years. Click here for the ECB Self declaration form.

Overseas Vetting checks
It is just as important to have a check carried out on overseas coaches. Click here for the ECB overseas vetting form and guidance on how to complete and what enclosures are required.

The Overseas Vetting form lasts only for the calendar year in which it is issued i.e. a new form will be required every season.

How do I get my CRB signed off?
There are about 50 section x verifiers in Essex who will need to see the candidate with their three forms of ID. It is advisable for clubs to arrange for group sessions where a verifier can visit and sign all CRB forms together. Your County welfare Officer has a list of the section x verifiers. There are two people at the ECCB who can sign off CRB forms: Graham Jelley and Dave Letch.

What if someone already has a CRB for a different sport / job / voluntary position?

The Criminal Records Bureau does not facilitate portability and the ECB require a CRB disclosure specifically for Cricket. If a new member says they have been checked through their previous Cricket Club you can ask your County Welfare Officer to check the ECB records.

Paying for CRB disclosures
Volunteers do not pay for a CRB disclosure, but if you have a paid coach or any other paid position which would have unsupervised contact with children under 18, the disclosure will encounter a fee.

According to the Criminal Records Bureau:
‘a volunteer is person who is engaged in any activity which involves spending time, unpaid (except for travelling and other approved out-of-pocket expenses), doing something which aims to benefit someone (individuals or groups) other than or in addition to close relatives’.

If you are a volunteer, your section x verifier will cross the volunteer box in section Y.

For those that need to pay enhanced checks currently cost £36.

Coaching in schools
The school can decide whether you need a separate CRB or whether you can start work while your CRB is being processed. According to the Criminal Records Bureau: ‘the Department for Education and Skill allows applicants, who have applied for a CRB check, to start work in a school under supervision if they are not on List 99- a list a people barred from working in schools. A List 99 check is available to schools and can be obtained from their Local Education Authority.’